Payroll Overview

Understanding your payslip, earnings, deductions, and payroll schedule.

Quick Access

For Employees

Viewing Your Payslip

1. Go to HR → My Payroll (/hr/my-payslip)
2. Select the pay period (month/week)
3. View your payslip details

[Screenshot: my-payslip]

Note: Payslip visibility may be disabled by organization settings. Contact HR if you cannot access your payslips.

Understanding Your Payslip

Header Section

• Employee name
• Employee ID
• Department (if enabled)
• Designation (if enabled)
• Pay period

Earnings Section

Deductions Section

Summary Section

• Gross Pay (total earnings)
• Total Deductions
• Net Pay (take-home amount)

[Screenshot: payslip-breakdown]

Annual Payroll Summary

View your yearly compensation:

1. Go to HR → Annual Payroll (/hr/my-annual-payrolls)
2. Select the year
3. View:
   • Month-by-month breakdown
   • Total annual earnings
   • Total deductions
   • Annual tax summary (EA form data)

[Screenshot: annual-payroll-summary]

Payroll Schedule

Understanding when you get paid:

Your pay schedule is set by your organization.

For HR Admin

Payroll Processing

1. Go to HR → Payrolls (/hr/payrolls)
2. Select the payroll period
3. Review payroll list showing:
   • All employees for processing
   • Calculated amounts
   • Status per employee

[Screenshot: payroll-processing]

Processing Steps

1. Generate Payroll - Calculate all earnings and deductions
2. Review - Check for anomalies or errors
3. Adjust - Make manual corrections if needed
4. Approve - Finalize the payroll
5. Generate Payslips - Create employee payslips
6. Process Payment - Initiate bank transfers (if integrated)

Payroll Status

Payroll Adjustments

To make adjustments:

1. Find the employee in the payroll list
2. Click to edit
3. Add/modify:
   • Extra incomes (bonuses)
   • Additional deductions
   • Manual corrections
4. Save changes

Payroll Reports

Payroll Clearing

For final settlement (termination):

1. Go to HR → Payroll Clearing (/hr/payroll-clearing-processing)
2. Process final pay including:
   • Prorated salary
   • Outstanding leave pay
   • Final deductions

Payroll Components

Statutory Contributions (Malaysia)

Rates may vary based on salary level and employee category.

Tax Calculation (PCB)

Monthly tax deduction considers:

• Monthly gross salary
• Annual projected income
• Relief claims
• Tax brackets

Employer Contributions

Benefits provided by employer (not shown on payslip but part of total cost):

• Employer EPF contribution
• Employer SOCSO contribution
• Employer EIS contribution
• Other employer-paid benefits

Payslip Display Options

These settings control what appears on payslips:

Common Questions

Q: Why is my net pay different from last month?

Check for:

• Overtime variations
• Leave without pay deductions
• New deductions (loans, EWA repayment)
• Tax adjustments
• Bonus or allowance changes

Q: When will I receive my pay?

Contact HR for your organization's pay schedule. Typically:

• Monthly: Last working day or first of next month
• Weekly: Designated day of week

Q: How do I get my EA form?

EA forms are generated annually. Check:

1. Annual Payrolls section
2. Or contact HR for your annual tax statement

Tips

1. Review monthly - Check your payslip each pay period for accuracy
2. Save copies - Download or print payslips for your records
3. Report issues early - Contact HR immediately if you notice discrepancies

See Also

• Benefits & Allowances
• Earned Wage Access
• Payroll Reports
• Payroll Configuration