Attendance Reports

Generate and analyze attendance data including monthly reports, yearly summaries, and special duty tracking.

Quick Access

Available Reports

Attendance Report

Accessing the Report

1. Go to HR → Attendance Report (/hr/attendance-report)
2. Set filter criteria:
   • Date range
   • Department
   • Employee(s)
3. Generate report

[Screenshot: attendance-report]

Report Contents

Using Filters

Exporting Data

1. Generate the report with desired filters
2. Click Export button
3. Choose format:
   • Excel (.xlsx)
   • CSV
4. Download file

Yearly Attendance Report

Accessing the Report

1. Go to HR → Yearly Attendance Report (/hr/yearly-attendance-report)
2. Select the year
3. Choose department or employee
4. View annual summary

[Screenshot: yearly-attendance-report]

Report Contents

Annual Metrics

Key metrics tracked:

• Attendance Rate - Percentage of days present
• Punctuality Rate - On-time arrivals
• Absence Rate - Percentage of unplanned absences
• OT Trend - Overtime pattern over months

Special Duty Report

Accessing the Report

1. Go to HR → Special Duty Report (/hr/special-duty-report)
2. Set filters:
   • Date range
   • Department
   • Policy type
3. View special duty data

[Screenshot: special-duty-report]

Report Contents

Analysis Options

• By employee - Total special duty per person
• By department - Department workload
• By policy - Usage of different duty types
• By period - Trends over time

Daily Attendances

Real-Time View

1. Go to HR → Daily Attendances (/hr/current-attendances)
2. View current day status:
   • Who is clocked in
   • Who hasn't arrived
   • Who has clocked out

[Screenshot: daily-attendances]

Status Indicators

Attendance with EWA Report

Combined Analysis

1. Go to HR → Attendance Report with EWA (/hr/attendance-report/ewa)
2. View attendance data with earned wage information
3. Useful for:
   • EWA eligibility verification
   • Earned amount calculations
   • Combined attendance/financial analysis

Using Reports Effectively

For Department Heads

For HR Administrators

Common Analysis Tasks

1. Absenteeism Analysis

   • Run Attendance Report
   • Filter for absences
   • Identify patterns

2. Overtime Review

   • Run Yearly Attendance
   • Focus on OT section
   • Compare to budgets

3. Department Comparison

   • Run Attendance Report
   • Group by department
   • Compare metrics

Report Scheduling

If available, schedule automatic reports:

1. Go to report settings
2. Set schedule (daily/weekly/monthly)
3. Choose recipients
4. Configure format

Check with IT if report scheduling is available.

Tips

1. Regular monitoring - Run attendance reports weekly to catch issues early
2. Compare periods - Use yearly report to compare year-over-year trends
3. Export for analysis - Download data for detailed spreadsheet analysis
4. Share with managers - Distribute relevant reports to department heads

See Also

• Attendance & Timesheets
• Leave Reports
• Payroll Reports