Special Duty

Understanding special assignments, duty policies, and additional earnings for special work.

Quick Access

For Employees

What is Special Duty?

Special duty refers to work assignments that are:

• Outside your normal job scope
• Additional to regular shifts
• May carry extra compensation
• Tracked separately from regular hours

Examples of Special Duty

Viewing Your Special Duty

1. Go to HR → My Timesheet
2. Look for special duty entries
3. Special duty hours show separately from regular hours

[Screenshot: special-duty-in-timesheet]

Special Duty Earnings

Special duty may provide:

• Additional hourly rate - Premium over base rate
• Fixed allowance - Set amount per duty
• Multiplier - Rate times normal pay

Compensation depends on your organization's special duty policy.

How Special Duty is Recorded

Special duty is typically recorded when:

• Manager assigns you to special duty
• You clock in at special duty location
• System tracks based on shift assignment
• HR manually records special assignments

For Managers/HOD

Assigning Special Duty

Managers may assign special duty by:

1. Scheduling staff for special shifts
2. Recording special duty in timesheet
3. Using shift calendar for special assignments

Tracking Team Special Duty

1. View team timesheets
2. Filter for special duty entries
3. Review hours and assignments
4. Verify special duty is properly recorded

For HR Admin

Special Duty Policies

Configure special duty policies:

1. Go to HR → Special Duty Policies (/hr/special-duty-policies)
2. Create policies defining:
   • Policy name
   • Applicable employees/roles
   • Rate strategy (how compensation is calculated)
   • Conditions and requirements

[Screenshot: special-duty-policies]

Policy Settings

Rate Strategies

Special Duty Attendance Setting

Enable special duty tracking:

Recording Special Duty

HR can record special duty:

1. Go to employee's timesheet
2. Add special duty entry
3. Specify:
   • Date and hours
   • Special duty type/policy
   • Location (if applicable)
4. Save entry

Special Duty Report

View organization-wide special duty:

1. Go to HR → Special Duty Report (/hr/special-duty-report)
2. Select date range
3. View:
   • Total special duty hours
   • By employee
   • By policy type
   • Cost analysis

[Screenshot: special-duty-report]

Special Duty Workflow

Typical Process

Assignment → Work Performed → Recorded → Verified → Payroll → Paid

1. Assignment - Employee assigned to special duty
2. Work - Employee performs the special duty
3. Recording - Hours recorded in system
4. Verification - Manager/HR verifies
5. Payroll - Added to payroll earnings
6. Payment - Paid with regular salary

Special Duty in Payroll

How It Appears on Payslip

Special duty earnings typically show as:

• Separate line item under earnings
• May be labeled "Special Duty Allowance"
• Shows hours and rate (if applicable)
• Added to gross earnings

Calculation Example

Special Duty Policy: 1.5x normal rate
Normal hourly rate: RM15
Special duty hours: 8

Earnings = 8 hours × RM15 × 1.5 = RM180

Common Questions

Q: How do I know if I'm on special duty?

Check with your manager or look for:

• Special assignments in your schedule
• Different work location
• Non-standard shift assignment

Q: Is special duty overtime?

Not necessarily. Special duty is specific assigned work that may or may not be outside normal hours. Overtime is hours worked beyond your regular shift.

Q: Can I decline special duty?

Depends on company policy and assignment nature. Discuss with your manager if you have concerns about a special duty assignment.

Q: When will I be paid for special duty?

Special duty earnings are typically included in your next regular payroll cycle.

Tips

1. Verify recording - Check that your special duty hours are properly recorded
2. Know your policy - Understand how special duty is compensated in your organization
3. Keep records - Note your special duty assignments for verification

See Also

• Attendance & Timesheets
• Payroll Overview
• Special Duty Policies